This is a Request For Bids for the demolition of three commercial buildings and one residential building at the locations listed below. The City of Merriam is the property owner.
- 5713 Kessler Lane (commercial)
- 5015 Merriam Drive (commercial)
- 5005 Merriam Drive (commercial)
- 5017 Merriam Drive (residential)
At a minimum, the project includes the following for each address listed above:
1. Locate utilities and verify that they have been properly disconnected.
2. Obtain all permits required by local, state, and federal agencies.
3. The contractor will be required to have a City of Merriam Occupational License.
4. City of Merriam building/demolition permit will be required. The associated permit fee will be waived.
5. Removal of the structure and its contents, including all exterior mechanical equipment, walls, foundations, slabs, and basement walls and floor.
6. Removal and recycling, to the extent possible, of those materials that can be recycled. All remaining mechanical, electrical, plumbing, equipment, fixtures and appliances may be disposed of as scrap material. They cannot be resold or reused for their originally intended purpose without prior approval from the City.
7. The resulting voids caused by the removal of the basement, concrete slab, and foundation walls must be filled with suitable soil that is properly compacted.
8. Removal of all parking lot asphalt and driveways behind street curb.
9. Trimming of trees is the responsibility of the contractor. A tree preservation plan must be submitted prior to the start of demolition. All tree trimming or removal must be approved by the Community Development Director or his designee before it can occur.
10. Final grading and seeding, with straw, of all disturbed areas on the site. Grading of the site must be done to ensure that there is positive drainage with no onsite ponding.
11. Installation of temporary construction fencing around site during demolition.
12. Installation of all NPDES controls – including erosion control/sediment fencing, inlet protection, etc. The erosion control plan must be submitted and approved by the City Community Development prior to the start of work.
13. Provide protection for all on-site utility lines.
14. If necessary, provide traffic control.
- Traffic control must be done in accordance with the most recent Manual on Uniform Traffic Control Devices.
- Before any work commences, the traffic control plan must be approved by the Public Works Director.
- Traffic control plan must allow residents reasonable access to their property.
- There is to be no overnight storage of any equipment on city streets.
Prospective bidders should note the following:
15. An environmental assessment has been completed and all asbestos materials will be abated prior to demolition. Asbestos manifest available upon request.
16. All work and required equipment is to be contained to the subject property.
17. Contractor will be responsible for daily cleaning of the streets around the project area.
18. Work is to be conducted between 8:00AM and 6:00PM Monday thru Friday.
19. Payment will be made in a lump sum. Payment will be processed after the acceptance of the completed project by City staff.
20. Upon the award of the bid, the successful bidder will sign and fulfill all the requirements in the City of Merriam Professional Services Agreement. (Attached)
21. The City will conduct an on-site question and answer session and allow any interested bidder to inspect the property on May 24, 2024 at 2:00PM. This will be the only on-site visit and question and answer session conducted by the City.
22. The City is not obligated to accept the contractor with the lowest bid amount. The City, at its sole discretion, will determine the appropriate contractor for the project based on qualifications.
23. At any time and at its sole discretion, the City can, without notification or explanation, cancel the bid process without awarding the project.
24. Contacting any City employee, other than the Contact person listed below, about this Request for Bid may result in the disqualification of the bidder.
25. Bids shall be good for 90 days from May 29, 2024.
Sealed bids must be submitted to the Merriam City Clerk’s office located at the Merriam City Hall by 2:00PM, Wednesday, June 5, 2024. Bid submittals must include the following items:
- Executed “Bidder’s Affidavit”.
- List of equipment owned by the contractor that will be utilized for this project.
- Bids can be lump sum.
- Insurance certificate that meets the insurance requirements stated in the Professional Service Agreement, Section 8.
- Bids can be in letter form. There is no required bid form.
Failure to include one of the above required documents may cause the bid to be rejected.
Project Timeline
May 17, 2024 - Request For Bids are sent out to contractors
May 24, 2024 - On-site walk through and inspection of the property. The city will also conduct a question-and-answer session at that time. All interested parties should be at the 5005 Merriam Dr. site by 2:00PM. These will be the ONLY on-site visit and question and answer session conducted by the City.
June 5, 2024 - 2:00PM deadline for bid proposals and bid opening at City Hall
June 24, 2024 - City Council schedule to consider awarding the project
Project Completion - 120 days from bid award.
Following the opening of bids, the City will review the bids and, at the city’s sole discretion, award the project. At any time during the bid process, prior to awarding the project, the City can cancel the bidding process and not award the project. The City is not obligated to award the project to the lowest bidder.
Bid Packet
Complete bid information and submission requirements can be found in the bid packet.
Demolition Bid Packet(PDF, 580KB)
Bidders Affidavit(DOCX, 21KB)